DEADLINES

Early:  until July 21, 2023 (23:59 CEST)

Late:  from July 22, 2023 (00:00 CEST) to August 27, 2023

                                   

Registration link will be disconnected on August 27, 2023 at 23:59 (CEST).

After this date, only on-site registrations will be possible if places are still available.

Please note that full conference kit and Gala Dinner cannot be guaranteed for on-site registrations.

 

REGISTRATION

Please note that you may register for:

• Tutorials and Conference

• Workshops/Dissemination/Circuit Insights events and Conference

• Tutorials and Workshops/Dissemination/Circuit Insights events and Conference

• Only Conference

• Only Workshops/Dissemination/Circuit Insights events

You are not allowed to register for Tutorials only.

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CONFERENCE PAPER PRESENTERS

In order to guarantee inclusion in the final conference program one author must be registered by the author's deadline communicated in the acceptance letter (JUNE 9, 2023). For each paper independently, at least one co-author is required to register for the Conference (one registration-one paper policy).

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The Conference Organizing Committee expects every speaker in a scheduled presentation to register and attend the conference. If it becomes necessary for a speaker to cancel a presentation, he or she must try to find an alternate presenter immediately, preferably a co-author. Contact the Conference Organizing Committee immediately for any change to a scheduled presentation.

A “no-show” or cancelled presentation can cause serious inconvenience to the attendees and conference organizers. The committee thanks all speakers in advance for their compliance with this request.

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​CONFERENCE FEES (23% Portuguese VAT included) 

 

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​​Students must upload a valid student card copy on the registration form.

Student registration is available for undergraduate, graduate and Ph.D. only;  it is  not available for post-doctoral students.

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Conference registration fees include:

• Access to all Conference Scientific Sessions

• Conference Proceedings on USB pen drive

• Morning and afternoon coffee breaks as in the final program

• Lunches as in the final program

• Welcome Cocktail (Tuesday, September 12) 

• Gala Dinner on September (Wednesday, September 13) 

 

SOCIAL EVENTS PARTICIPATION

Help us not to waste any food or other planet's resources!

Organizers will reserve your seat only if social program items will be properly flagged in the registration form.

 

 

WORKSHOP/DISSEMINATION/Circuit Insights and TUTORIAL FEES (23% Portuguese VAT included) 

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Workshop/Dissemination/Circuit Insights event  and Tutorial fees include:

• Access to ALL Workshop/Dissemination/Circuit Insights event and Tutorial Sessions

• Morning and afternoon coffee breaks

• Monday Lunch

• Learning material (downloadable from this website) 

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Although each attendee will be asked to select a workshop/dissemination/Circuit Insights or tutorial event while registering, seats cannot be guaranteed. Attendees are welcome to access  or switch to any other workshop/dissemination/Circuit Insights event or tutorial, upon seats availability.

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ADDITIONAL FEES FOR ANY ACCOMPANYING PERSON

Additional Welcome Reception ticket: € 75,00

Additional Gala Dinner ticket: € 150,00

Additional services will not be sold at the conference venue unless still available.

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PAYMENTS

Fees must be paid in Euro (€) to Sistema Congressi by credit card (Visa, Mastercard, Maestro, American Express, PayPal) or bank transfer. Xpay, the online payment system of Nexi (our payment platform) guarantees the security of the transaction.

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If you prefer to pay by bank transfer, you should complete the registration form first. Bank transfer details and instructions are included in the registration confirmation email.

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Please note that admission to ESSDERC/ESSCIRC 2023 cannot be guaranteed unless full payment has been received. Where payment is still pending or delayed, registrations will be automatically cancelled without prior notice.

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On-site registration fees can be paid by credit card only.

 

INVOICE

The invoice will be issued after the payment is received and mailed to your e-mail address in pdf format in due time. 

Possible delays may due to holiday periods or overlapping deadlines. 

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​If your payment is subject to the receipt of our invoice, please submit the on-line registration by selecting the bank transfer as modality of payment first and then send a message to registration@sistemacongressi.com. Please make sure to type the correct invoice billing address! ​A handling fee of 25% of the invoice total will be withheld in case a new invoice with amended data is requested.

 

CONFIRMATION E-MAIL

Once you complete your registration, you will receive an automatic registration confirmation from sistemacongressi@registerme.eu with the summary of the selected options.

​If you do not see the email in your inbox then please be sure to check your spam folder in case it got flagged as spam. If you do not receive this e-mail, either your e-mail address was entered incorrectly or your registration procedure not completed.

 

CANCELLATION POLICY

Cancellation must be always confirmed in writing: write to registration@sistemacongressi.com and do not forget to include all your bank information.

Refund of fees, less € 50 for administrative charge, will be made for cancellations received before July 21, 2023.

After this date, no refunds will be possible. Refunds will be paid after the Congress. No refund will be possible in case of no-show.

 

In the event of cancellation of the conference, at any time, as a result of any event of force majeure or for other reasons that are beyond the control of the Organizing Committee, the registration fee shall NOT be refunded and neither the Organizing Committee nor the Organizing secretariat shall be held liable for any other costs or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Participants are highly encouraged to provide for their own insurance policy covering such events.

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USAGE OF PHOTOGRAPHIC/AUDIO/VIDEO MATERIAL TAKEN AT THE CONFERENCE

By attending the ESSDERC/ESSCIRC 2023 Conference, you acknowledge and agree as follows:

1. to be photographed, filmed or recorded

2. that the organization of the ESSDERC/ESSCIRC2023 Conference may use this material on its website or in electronic and print publications and on social media

3. due to the prevalence of mobile recording devices in today’s world, ESSDERC/ESSCIRC 2023 Conference Organization disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

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If you need assistance or information about registration procedures, payments and invoices, please contact registration@sistemacongressi.com

Answers can be delayed due to some overlapping deadlines or during holiday periods.

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