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Invitation Letters for Visa

Visitors from non-EU countries must have a valid passport. Participants requiring a visa should apply immediately to the Consular Office or Embassy of GERMANY in their country in order to avoid any inconvenience. Please note that visa application procedure can take up to four months.

If you need an official invitation in order to attend the conference, you may request it to the Local Scientific Secretariat by filling this letter with your personal data NOT later than 15 July 2018. Please include also a copy of your passport. 

Your personal data will be taken directly from the letter you filled; no changes or corrections can be made by the Local Scientific Secretariat. 

If your invitation letter contains incorrect data, you have to send the letter again.

The invitation letter will be sent to you by email with an attached pdf file. Invitations will NOT be sent BY FAX neither to you nor to the relevant embassy. 

If you would like to receive the invitation letter via courier, please contact a courier service by your own means. 

The processing time takes up to 10 days and CANNOT by shortened. Please check your spam folder before contacting us for undelivered invitations.

See also: Visa for Germany


Please note Visa letter will only be issued after paying the registration fee. 

Registration form will be available in June.

This invitation letter is intended to help potential delegates to obtain a VISA and will not imply any commitment on the part of the Scientific/Organizing Committees to provide any financial support.

General Information


The official language of the conference is English: no simultaneous translation will be available.



The Registration Desk will be located in front of the Trefftz Building and it will be open during the following hours:

Monday 3 September: 08:00 -17:00

Tuesday 4 September: 08:00 - 17:00

Wednesday 5 September: 08:00 - 17:30

Thursday 6 September: 08:30 - 15:00


Badges must always be visibly worn during the scientific session, coffee breaks and lunches at the conference site but also during social program activities.



Coffee breaks and lunches will be served to registered participants wearing their badges. Accompanying persons have no access to scientific sessions nor to coffee breaks and lunches.

Please note that vegetarian dishes will be on daily menu; for other special needs, we will try to serve a good variety of food so that it will be easier for you to get some alternatives in case of special diet restrictions.


Every effort has been made to ensure that people with special needs are catered for during the conference. Should you require any specific assistance, please let us know in advance to enable to assist in making your stay at the conference a pleasant and comfortable one.



Wi-Fi connection will be available on site.



Certificates will be sent by email upon request to after the Conference.



In registering for the conference, participants agree that neither the Scientific/Organizing Committees nor the Organizing Secretariat assumes any liability.



The local currency is € (Euro). Automatic teller machines and exchange offices are available in Dresden city centre. Most hotels, restaurants and shops accept major credit cards but please always check first!



In Germany the power sockets are of type F. The standard voltage is 230 V and the standard frequency is 50 Hz.


Germany country code : +49

Dresden: +49 (0) 351



European emergency number: 112

TU Dresden Emergency contacts



Most shops are open from Monday till Saturday from 10 am till 6 pm.

The opening hour of the stores down town are normally till 8pm or even 9pm (e.g. Altmarkt galerie). The shops at the central station are open also on Sunday.



No smoking in public places (e.g. airports, train stations, schools, universities, restaurants, bars and cafes, government buildings) and on public transport.

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