The official language of the conference is English: no simultaneous translation will be available.
The Registration Desk will be located in the Max Weber/Jean Monnet building (AP Auditoria) and it will be open the following hours throughout the Conference:
Monday 11 September: 8.00 am - 6.00 pm
Tuesday 12 September: 8.00 am - 5.00 pm
Wednesday 13 September: 8.00 am - 4.00 pm
Thursday September: 9.00 am - 4.00 pm
Registration Desk will move to VESALIUS AULA only on Tuesday from 8.00 till 10.00 am.
Badges must always be visibly worn during the scientific session, coffee breaks and lunches, and also during social program activities.
COFFEE BREAKS AND LUNCHES
Coffee breaks and lunches will be served to registered participants wearing their badges. Accompanying persons have no access to scientific sessions nor to coffee breaks and lunches.
Please note that vegetarian dishes will be on daily menu; for other special needs, we will try to serve a good variety of food so that it will be easier for you to get some alternatives in case of special diet restrictions.
Visitors from non-EU countries must have a valid passport. Participants requiring a visa should apply immediately to the Consular Office or Embassy of Belgium in their country in order to avoid any inconvenience. Please note that visa application procedure can take up to four months.
If you need an official invitation in order to attend the conference, you may request it to the Local Scientific Secretariat by filling this letter with your personal data and send it to email@example.com not later than 30 June 2017. Please include also a copy of your passport.
Please note Visa letter will only be issued after paying the registration fee. Registration form will be available in June.
This invitation letter is intended to help potential delegates to obtain a VISA and will not imply any commitment on the part of the Scientific/Organizing Committees to provide any financial support.
PERSONS WITH SPECIAL NEEDS
Every effort has been made to ensure that people with special needs are catered for during the conference. Should you require any specific assistance, please let us know in advance to enable to assist in making your stay at the conference a pleasant and comfortable one.
INTERNET / WI-FI
Wi-Fi connection will be available on site.
CERTIFICATE OF ATTENDANCE
Certificates will be sent by email upon request to firstname.lastname@example.org after the Conference.
In registering for the conference, participants agree that neither the Scientific/Organizing Committees nor the Organizing Secretariat assumes any liability.
The local currency is € (Euro). Automatic teller machines and exchange offices are available in Leuven city centre. Most hotels, restaurants and shops accept major credit cards but please always check first!
Electricity is 220-230V, 50 Hz. Belgian plugs have two round pins.
The Belgian weather is rather unpredictable. Please check www.meteo.be before travelling to Belgium.
Belgium has a temperate continental climate. Summer temperatures: around 25° C (77° F) to 35° C (95° F). Winter temperatures: dropping below 0° C (14° F).
Belgium country code : +32 (or 00 32)
Leuven: +32 (0)16
European emergency number: 112
Address: Tiensestraat 81, 3000 Leuven
Phone: 016/22.20.48 Website
Opening hours: Mo - Fr: 8.30 am - 18.00 pm, Sa 8.30 am to noon.
STORE OPENING HOURS
Most shops are open from Monday till Saturday, 10:00 am - 18:00 pm
No smoking in public places (e.g. airports, train stations, schools, universities, restaurants, bars and cafes, government buildings) and on public transport.