General information

LANGUAGE

The official language of the conference is English: no simultaneous translation will be available.

REGISTRATION DESK

The Registration Desk will be located in the Max Weber/Jean Monnet building (AP Auditoria) and it will be open the following hours throughout the Conference:

Monday 11 September: 8.00 am - 6.00 pm

Tuesday 12 September: 8.00 am - 5.00 pm

Wednesday 13 September: 8.00 am - 4.00 pm

Thursday September: 9.00 am - 4.00 pm

Registration Desk will move to VESALIUS AULA only on Tuesday from 8.00 till 10.00 am.

BADGES

Badges must always be visibly worn during the scientific session, coffee breaks and lunches, and also during social program activities.

 

COFFEE BREAKS AND LUNCHES

Coffee breaks and lunches will be served to registered participants wearing their badges. Accompanying persons have no access to scientific sessions nor to coffee breaks and lunches.

Please note that vegetarian dishes will be on daily menu; for other special needs, we will try to serve a good variety of food so that it will be easier for you to get some alternatives in case of special diet restrictions.

 

VISA REQUIREMENTS

Visitors from non-EU countries must have a valid passport. Participants requiring a visa should apply immediately to the Consular Office or Embassy of Belgium in their country in order to avoid any inconvenience. Please note that visa application procedure can take up to four months.

See also: Travel documents for EU nationals - Visa for Belgium

 

If you need an official invitation in order to attend the conference, you may request it to the Local Scientific Secretariat by filling this letter with your personal data and send it to registration@sistemacongressi.com not later than 30 June 2017. Please include also a copy of your passport. 

Please note Visa letter will only be issued after paying the registration fee. Registration form will be available in June.

This invitation letter is intended to help potential delegates to obtain a VISA and will not imply any commitment on the part of the Scientific/Organizing Committees to provide any financial support.

 

PERSONS WITH SPECIAL NEEDS

Every effort has been made to ensure that people with special needs are catered for during the conference. Should you require any specific assistance, please let us know in advance to enable to assist in making your stay at the conference a pleasant and comfortable one.

 

INTERNET / WI-FI

Wi-Fi connection will be available on site.

 

CERTIFICATE OF ATTENDANCE

Certificates will be sent by email upon request to essxxrc@sistemacongressi.com after the Conference.

 

LIABILITY

In registering for the conference, participants agree that neither the Scientific/Organizing Committees nor the Organizing Secretariat assumes any liability.

 

CURRENCY

The local currency is € (Euro). Automatic teller machines and exchange offices are available in Leuven city centre. Most hotels, restaurants and shops accept major credit cards but please always check first!

 

ELECTRICITY

Electricity is 220-230V, 50 Hz. Belgian plugs have two round pins.

 

BELGIAN WEATHER

The Belgian weather is rather unpredictable. Please check www.meteo.be before travelling to Belgium.

Belgium has a temperate continental climate. Summer temperatures: around 25° C (77° F) to 35° C (95° F). Winter temperatures: dropping below 0° C (14° F).

 

CALLING CODES

Belgium country code : +32 (or 00 32)

Leuven: +32 (0)16

 

EMERGENCY NUMBERS

European emergency number: 112

 

PHARMACY APOPARK

Address: Tiensestraat 81, 3000 Leuven 

Phone: 016/22.20.48 Website

Opening hours: Mo - Fr: 8.30 am - 18.00 pm, Sa 8.30 am to noon.

 

STORE OPENING HOURS

Most shops are open from Monday till Saturday, 10:00 am - 18:00 pm

 

SMOKING

No smoking in public places (e.g. airports, train stations, schools, universities, restaurants, bars and cafes, government buildings) and on public transport.